The biggest barrier to AI productivity isn’t finding the right tool — it’s knowing what to ask. Here are the 10 prompts our team uses daily, each designed to handle a task that typically takes 20–30 minutes and reducing it to 2–3 minutes.
1. The Email Triage Prompt
Paste up to 20 emails into Claude and use: “Here are emails I’ve received today. For each one: categorise it (action required / FYI / delete), draft a 2-sentence reply if needed, and flag any that are time-sensitive. Format as a table.”
Time saved: 30 minutes daily
2. The Meeting Prep Prompt
“I have a meeting with [person/company] about [topic] in 30 minutes. Here’s what I know about them: [details]. Give me: 5 questions to ask, 3 things to listen for, and 2 potential objections with suggested responses.”
Time saved: 20 minutes per meeting
3. The Document Summary Prompt
“Summarise this [report/contract/article] in 5 bullet points. Then list: the 3 most important facts, any numbers I should remember, and the single most important takeaway. Be brutally concise.”
Time saved: 15–45 minutes per document
4. The Decision Framework Prompt
“I’m deciding between [Option A] and [Option B] for [context]. Help me think through this: list pros and cons for each, identify the 3 most important decision criteria, recommend which to choose and explain why in 2 sentences.”
Time saved: 30+ minutes of deliberation
5. The Proposal First Draft Prompt
“Write a business proposal for [client] for [service]. Budget: [amount]. Timeline: [duration]. Include: executive summary, our approach, deliverables, timeline, and pricing table. Tone: professional but warm. Length: 600–800 words.”
Time saved: 2–3 hours per proposal
6. The Social Media Batch Prompt
“Write 5 LinkedIn posts about [topic/blog post URL]. Each should be 150–200 words, start with a hook, include one specific insight, and end with a question. No hashtag spam. Make each feel human, not corporate.”
Time saved: 45 minutes per week
7. The Customer Email Prompt
“Write a professional email responding to this customer complaint: [complaint]. Acknowledge the issue, apologise sincerely without admitting fault, explain what we’re doing to fix it, and offer [compensation]. Tone: empathetic and confident. Under 150 words.”
Time saved: 15 minutes per complaint
8. The Competitive Intelligence Prompt
“Analyse [competitor] vs [your company]. Based on what you know about both: where do they outperform us? Where do we have an advantage? What customer segment are we both targeting? What gaps in their offering could we exploit?”
Time saved: 1+ hour of research
9. The Job Listing Prompt
“Write a job listing for a [role] at [company type]. We need someone who: [3 key traits]. Requirements: [list]. Salary: [range]. Make it compelling without being clichéd. No ‘ninja’, ‘rockstar’, or ‘passionate’ — just clear, honest, and human.”
Time saved: 45 minutes per listing
10. The Weekly Summary Prompt
“Here are my key activities and outcomes from this week: [list]. Draft a weekly update for my team/manager that: highlights the 3 most important wins, flags 2 blockers I need help with, and outlines my top 3 priorities for next week. Under 200 words.”
Time saved: 20 minutes every Friday
The best prompt library is the one you actually build and maintain. Start with these 10, then add your own as you discover what works for your specific workflows.
